DUO-Korea: 1. General Description
If any application falls under the following 3 cases, the application is disqualified
and will not be considered for selection. If such case is found after the
selection, the Secretariat may still reserves the right to cancel the
fellowship (BOTH Korean/European students) and request the return of the fellowship
in full to the Secretariat. Therefore, the contact persons of the institutions
should carefully confirm that the applications do not fall under the following
Case 1. In case of the Transfer of Credits,
the credits for transfer are less than 10 credits (20 ECTS): language courses
are NOT to be counted
Case 2. GPA/ECTS written on the application
are different from those of the transcript
Case 3. During the application period (2016
spring term), the Korean student does not stay in Korea (leave of absence is
allowed) or the European student does not stay in Europe (leave of absence is
Fellowship Programme was established in 2001 with the aim of promoting
exchanges of people between Korea and 30 European countries on a
balanced and permanent basis. In this respect, DUO-Korea requires that
(two persons) of students be exchanged in the framework of a
cooperative project. Definitions of students are as below:
[30 European member
Belgium, Bulgaria, Croatia, Czech Republic, Cyprus, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia,
Slovenia, Spain, Sweden, Switzerland, the U.K.
All applicants shall maintain their “student status” at the time of application
until the time they are engaged in exchange projects. Graduate students must
check “Graduate” under numbers on page 1.
※ If the student has already started the
exchange before the application period is not acceptable.
to this unique nature of this programme, in order to be eligible, the following
Your exchange project fulfills all four requirements
educational institution in Korea(home institution) and an educational
institution in Europe(host institution) have established a academic cooperative
home institution has selected a Korean national student enrolled
at the home institution to send to the European host institution, and such
selection has been accepted by the European host institution;
European host institution has selected an EU citizen student enrolled
at the host institution to send to the Korean home institution, and such
selection has been accepted by the same Korean home institution.
Korean student has already started the exchange or the European student has
already stayed in Korea before the application period for DUO-Korea 2016, are
The Duration and the Amount of the DUO-Korea Fellowships
2016 is for exchange projects, which will start from August 2016 and end
before September 2017 to avoid duplication of implementation period of
exchange projects selected by DUO-Korea in the ensuing years.
selection of DUO-Korea 2016 is made ONLY once a year. In this respect, those
who are planning to exchange in Spring Semester of 2017(January-August 2017)
shall apply for DUO-Korea 2016.
duration and the amount of the fellowships are standardized as follows:
The duration of
exchange should be at least one semester. Exchange of less
than one semester is NOT allowed. If a semester is longer than 4 months in
the visiting institution, fellowship will be given for 4 months. If a
semester is less than 4 months in the Home/Host institutions, then the
scholarship will be adjusted on a pro-rata basis.
2.1. Who Applies?
educational institution in Korea applies on behalf of both
institutions and people who are to participate in the exchange. European institutions
in partnership with Korean institutions shall cooperate fully with Korean
institutions in supplying precise information of European applicants. Individuals
wishing to take part in exchanges are advised to contact the relevant offices ONLY (e.g. International
Relations Offices) of the educational institution to file an application
for this program.
or lecturers cannot be the contact person of Home Institution for DUO-Korea
2016. ONLY a staff of International Relations Offices or other similar
department in university can be the contact person.
will be accepted from April 18 to May 16, 2016 local Korean time.
Applications sent or posted after May 16 will not be accepted.
2.3. Application Material for
out an Online Application Form ONLY.
A Copy of
Cooperation Agreement (or Memorandum Of Understanding for cooperation) between
paired institutions OR declaration of intention to set up new cooperation
agreement by uploading to the website with scanned files (ONLY valid one).
A copy of
passport of paired applicants (a copy of national registration card for Koreans
or citizen card for Europeans are acceptable), by uploading to the application
system with scanned files.
A copy of
transcript of paired applicants by uploading to the website with scanned files (including
the grades until fall semester 2015)
letter of each of the paired applicants by uploading to the website (the form
is on our website www.asemduo.org).
courses listed on the application differ from the actual courses, Contact
Persons or Persons of Exchange are responsible to inform the Secretariat for
approval; if this procedure is not taken beforehand, fellowship award to both
students is subject to cancellation and consequently refund
US button and find the Name of Home Institution to get an ID.
※ If you don’t find
the name of your institution, please contact the secretariat to add your
institution to the list.
password with the minimum information of the contact person in Home University.
One institution can ONLY get one ID. From DUO-Korea 2016, there should be ONLY one contact person in the same Home Institution.
should fill out the whole application including the information of Host
Institution. Application Form in PDF format can be downloaded from the ASEM-DUO
website (http://www.asemduo.org) at the
banner of Applications & Forms.
completed, please make it sure to submit your application by clicking “submit”
button. Home Institution should get a confirmation email from the secretariat
within 3 days after completion of submission. If you don’t get a confirmation
email, please contact email@example.com
(tel: +82-2-720-6712) promptly.
of the documents (cooperation agreement, passport copies, transcript and
motivation letter) can be uploaded in the last step of the application process.
How and When is Selection Made
Korean Selection Committee, comprising Korean experts and representatives from
European countries, will make the selection after the application deadline. The
decision will be announced by June 2016.
notification will be displayed on website, www.asemduo.org
and the Secretariat will directly notify Contact Persons in writing. Hard
copies of notification and Letter of Acceptance (forms are also available at www.asemduo.org) will be forwarded to both
home and host institutions. Contact Persons may download forms of Letter of
Acceptance, if they so wish.
project based application under DUO-Korea shall be given priority in selection.
Besides, the following is the selection criteria according to status of
Courses to take in host institution
Recommendation of school
DUO-Korea Fellowship for the selected exchange projects will be paid directly
by the Secretariat to the bank accounts of students who participate in those
exchange projects. There are no restrictions in using the fellowship. It can
finance the tuition, and living or travel expenses.
DUO-Korea: 3. Instruction for
Language of Application
should write your application in English.
Structure of the Application Form
Page 1. –
The first box of ID
number and Date of submission is for the use of the secretariat only. Please,
start from filling out information of Home Institution.
CONTACT PERSON means a regular
staff of Korean university who arranges the exchange project and is willing to
communicate with the Secretariat in such events as verifying application
details, transferring fellowship, monitoring exchanges and providing further information
on the status of the exchange. ONLY
a staff of International Relations
Offices or other similar department
in university can be the contact person.
PERSON OF EXCHANGE shall be
any Korean student who will participate in the exchange.
In a box
for Institutional Criteria for selecting
person to be exchanged, describe why you (or your school) recommend the
person of exchange for fellowship in detail.
N.B.: For each pair
of an exchange project, the exchange
period of Korean and European students need not necessarily coincide, and the field of exchange need not
be the same.
Page 2. –
In this page, provide
information of host institution involved in the exchange project. The host
institution shall be resided in 30 European countries.
CONTACT PERSON means a regular
staff of European university who arranges the exchange project and is willing
to communicate with the Secretariat in such events as verifying application
details, transferring fellowship, monitoring exchange and providing further information
on the status of the exchange.
PERSON OF EXCHANGE shall be
any European student who will participate in the exchange.
In a box
for Institutional Criteria for selecting person to be exchanged,
describe why you (or your school) recommend the person of exchange for
fellowship in detail.
on Agreement with Host Institution (TO BE SIGNED BY CONTACT PERSON at the Korean
Home Institution): since the contact person in Korean university is
required to complete the application on be half of two people who will
participate in the exchange and the host institution (European school), he/she
should confirm here by checking on “YES” that the contact person in the host
institution also agree with this submission of the application.
Page 3. –
Description of Exchange Program
In this section,
please describe the type, duration and purpose of exchange as instructed on the
exchange: please check appropriate boxes to specify whether students for
exchange are in undergraduate or in graduate study.
of Exchange: As stipulated on the DUO-Korea General Description, duration of
DUO-Korea Fellowship is standardized on a semester basis. For students, 1 semester
means 4 months.
Exchange: Please, specify what the purpose of the exchange is.
Page 4. –
Exchange Details/ Source of Finance
Under this heading, Korean
and European students’ class schedules should be listed during their exchanges
periods. Details shall be elaborated as they will determine selection of
your information, if courses listed on the application differ from the actual
courses, Contact Persons or Persons of Exchange are responsible to inform the
Secretariat for approval; if this procedure is not taken beforehand, fellowship
award to both students is subject to cancellation and consequently refund.
Also intensive language course by students is not honored in this program
exchange project has any other source of finance, please specify.
–Certification of Authenticity
After completing all
relevant items in appropriate manner on the entire field of application, please
write the date and the names of contact person of home institution and the
president or Director of institution in the section of Certification of
Authenticity. Submit the form to the Secretariat by clicking “submit” button.
The original printed version with the signatures will be requested if your
project has been selected.
A Copy of
Cooperation Agreement, passport, transcript, motivation letter of paired
applicants should be attached. The preferred file formats of Cooperation
Agreement and Passport for attachments are JPG. or PDF. Save the attachment files as a First name_Last name order (e.g.
3.3. After the
acknowledgement on the receipt of submission will be sent to the contact person
in Korean home institution by e-mail within 3 working days after submission. If
there is any application with incomplete or improper information, further information
will be individually requested by the Secretariat.
the application is necessary to be revised, secretariat will individually
send the contact person an email with comments. Please submit your revised
application through the online system again within 48 hours. If we do not
receive the revised one within 48 hours, we regard it as a notice of