DUO-Sweden: 1.General Description

DUO-Sweden Fellowship Program was established in 2010 with the aim of promoting exchanges of people between Sweden and Asian countries (the 16 Asian countries: including Brunei Darussalam, Myanmar, Cambodia, China, India, Indonesia, Japan, Korea, Laos, Malaysia, Mongolia, Pakistan, the Philippines, Singapore, Thailand and Vietnam) on a balanced basis. In this respect, DUO-Sweden requires that a PAIR (two persons) of students be exchanged in the framework of a cooperative project. Definitions of students are as below:
● Students: undergraduate and graduate students who are currently enrolled in universities

N.B.: All applicants shall maintain their “student status” at the time of application until the time they are engaged in exchange projects.
1. 1 Eligibility
Due to this unique nature of this program, in order to be eligible, the following are required:

Your exchange project fulfills all three requirements below:

1) An educational institution in Sweden (home institution) and an educational institution in Asia (host institution) have established an academic cooperative arrangement; and
2)The Swedish home institution has selected an EU national student enrolled at the home institution to send to the Asian host institution, and such selection has been accepted by the Asian host institution; and
3)The same Asian host institution has selected an Asian student enrolled at the host institution to send to the Swedish home institution, and such selection has been accepted by the same Swedish home institution.


1.2 The Duration and the Amount of the DUO-Sweden Fellowships

DUO-Sweden 2010 is for exchange projects, which will start from August 2010 and end before September 2011 to avoid duplication of implementation period of exchange projects selected by DUO-Sweden in the ensuing years. The selection of DUO-Sweden 2010 is made ONLY once a year. In this respect, those who are planning to exchange in Spring Semester of 2011 (January-August 2011) shall apply for DUO-Sweden 2010.

The duration of fellowship is limited to one semester (or 4 months, whichever comes earlier). The amount of the fellowships is standardized as follows:

  • 4,800 Euros for Asian student and 3,200 Euros for Swedish students in a pair. However, in case of exchanges with Japan and Singapore, both Swedish and Asian students will receive 4,000 Euros each.

The duration of exchange should be at least one semester. Exchange of less than one semester is NOT allowed. If a semester is longer than 4 months in the visiting institution, fellowship will be given for 4 months. If a semester is less than 4 months in the Home/Host institutions, then the scholarship will be adjusted on a pro-rata basis.

DUO-Sweden: 2. Application Procedure

2.1. Who Applies?
The educational institution in Sweden applies on behalf of both institutions and people who are to participate in the exchange. Asian institutions in partnership with Sweden institutions shall cooperate fully with Swedish institutions in supplying precise information of Asian applicants. Individuals wishing to take part in exchanges are advised to contact the relevant offices (e.g. International Relations Offices) of the educational institutions to file an application for this program.

2.2. Application Period
Applications will be accepted from April 15 through May 24, 2010 local Swedish time. Applications sent or posted after May 24 will not be accepted.
2.3. Application Material for Submission
1. Electronic Application Form by e-mail
2. A Copy of Cooperation Arrangement (or MOU for cooperation) between paired institutions, by fax, postal mail or e-mail with scanned files
3. A copy of passport of paired applicants, by fax, postal mail or e-mail with scanned files

 

An electronic application form for DUO-Sweden can be downloaded from the ASEM-DUO website (http://www.asemduo.org) at the banner of DUO-SWEDEN. Simply download and fill out the form. Once completed, submit it to the Secretariat via e-mail at admin2@asemduo.org. The rest of documents (cooperation arrangement and passport copy) may be sent by fax, post mail or e-mail. The addresses are as follows;

e-mail: admin2@asemduo.org
fax: +82-2-720-6715
post mail: KPO Box 603 Seoul 110-606, Republic of Korea


2.4. How and When is Selection Made
A Swedish Selection Committee, organized by the International Program Office (IPO), will make the selection after the application deadline. The decision will be announced in June. Selection criteria is at the discretion of the Swedish Selection Committee.

The notification will be displayed on website, www.asemduo.org and the Secretariat will directly notify Contact Persons in writing. Hard copies of notification and Letter of Acceptance (forms are also available at www.asemduo.org) will be forwarded to both home and host institutions. Contact Persons may download forms of Letter of Acceptance, if they so wish.



  2.5. Fellowship Grants
The DUO-Sweden Fellowship for the selected exchange projects will be paid directly by the Secretariat to the bank accounts of students who participate in those exchange projects. There are no restrictions in using the fellowship. It can finance the tuition, and living or travel expenses.
 
 
DUO-Sweden: 3. Instruction for Application Form

3.1. Language of Application
You should write your application in English.

3.2. Structure of the Application Form
1. Page 1 ― Home Institution
The first box of ID number and Date of submission is for the use of the secretariat only. Please, start from filling out information of Home Institution.

CONTACT PERSON means a regular staff of Swedish university or school who arranges the exchange project and is willing to communicate with the Secretariat in such events as verifying application details, transferring fellowship, monitoring exchanges and providing further information on the status of the exchange.

PERSON OF EXCHANGE shall be any Swedish (or EU national) student who will participate in the exchange.

●In a box for Institutional criteria for selecting person to be exchanged, describe why you (or your school) recommend the person of exchange for fellowship in detail.

  N.B.: For each pair of an exchange project, the exchange period of Swedish and Asian students need not necessarily coincide, and the field of exchange need not be the same.

2. Page 2 ― Host Institution
In this page, provide information of host institution involved in the exchange project. The host institution shall be resided in 16 Asian countries.

CONTACT PERSON means a regular staff of Asian university or school who arranges the exchange project and is willing to communicate with the Secretariat in such events as verifying application details, transferring fellowship, monitoring exchanges and providing further information on the status of the exchange.
PERSON OF EXCHANGE shall be Asian student who will participate in the exchange.
●In a box for Institutional criteria for selecting person to be exchanged, describe why you (or your school) recommend the person of exchange for fellowship in detail.
Confirmation on Agreement with Host Institution (TO BE SIGNED BY CONTACT PERSON at the Swedish Home Institution): since the contact person in Swedish school is required to complete the application on behalf of two people who will participate in the exchange and the host institution (Asian school), he/she should confirm here by checking on “YES” that the contact person in the host institution also agrees with this submission of the application.

3. Page 3 ― Description of Exchange Program
In this section, please describe the type, duration and purpose of exchange as instructed on the form.

●Type of exchange: please check appropriate boxes to specify whether students for exchange are in undergraduate or in graduate study.
●Duration of Exchange: As stipulated on the DUO-Sweden General Description, duration of DUO-Sweden Fellowship is standardized on a semester-basis. For students, 1 semester means 4 months.
●Purpose of Exchange: Please specify what the purpose of the exchange is.

4. Page 4 ― Exchange Details/ Source of Finance
Under this heading, Swedish and Asian students’ class schedules should be listed during their exchanges periods. Details shall be elaborated as they will determine selection of application. For your information, if courses listed on the application differ from the actual courses, Contact Persons or Persons of Exchange are responsible to inform the Secretariat for approval; if this procedure is not taken beforehand, fellowship award to both students is subject to cancellation and consequently refund. Also intensive language course by students is not honored in this program.

If this exchange project has any other source of finance, please specify.

5. Page 5 ― Certification of Authenticity

After completing all relevant items in appropriate manner on the entire field of application, please write the date and the names of contact person of home institution and the President or Director of institution in the section of Certification of Authenticity. Submit the form to the Secretariat by e-mail at admin2@asemduo.org. The original printed version with the signatures will be requested if your project has been selected.

3.3. After the submission: acknowledgement
The acknowledgement on the receipt of submission will be sent to the contact person in Swedish home institution by e-mail in a few days after submission. If there is any application with incomplete or improper information, further information will be individually requested by the Secretariat.